Accounts Receivable Management Cumming, GA

Invoicing happens on the cadence you set, not when you finally remember to do it. For Cumming service businesses, that usually looks like one of three patterns. Project-based businesses (general contractors, designers, photographers) get invoiced at fixed milestones tied to the job: deposit, midpoint draw, completion. Recurring service businesses (cleaning, lawn care, salons running memberships, marketing retainers) get invoiced the same day each month. Time-and-materials businesses (consultants, agencies, IT services) get invoiced from a time tracker on the first of each month.

Invoices are sent through QuickBooks Online with a Pay Now button so customers can pay by ACH or card without picking up the phone. ACH is free or near-free for most clients; card has a small surcharge that you can either absorb or pass along. The customer sees a clean invoice with your branding, your terms, and a one-click way to pay.

Late notices fire on a schedule. Day 1 past due, friendly reminder. Day 14, firmer follow-up. Day 30, escalation to phone or text. We adjust the tone to match how you actually want to talk to your customers around Cumming. Some businesses prefer firm and clear; others prefer friendly nudges. Either works. The point is that the follow-up actually happens.

When a payment hits your bank account, it gets matched to the right invoice in QuickBooks the same week. That sounds obvious until you have inherited a QuickBooks file where every deposit is sitting in undeposited funds and the A/R aging is full of paid invoices the system thinks are still open.

For Cumming construction and contractor clients with retainage and progress draws, we track the partial payments separately so you can see exactly how much of a $42,000 kitchen remodel has been paid and how much is still outstanding. No more guessing whether the second draw came in.

For e-commerce clients running Stripe, Square, or PayPal, deposits arrive net of fees. We split each deposit into the gross sale, the merchant fee, and the net deposit so revenue on your P&L matches your actual sales, not the bank-trimmed number.

You get a weekly or monthly A/R aging report (your call on cadence). Current, 1-30 days, 31-60 days, 61-90 days, over 90 days. Each bucket lists the customer, the open invoices in that bucket, and the total. You can see in 30 seconds who is paying on time, who is slipping, and who you might need to stop extending credit to.

For Cumming small business owners watching cash flow, we also pull a Days Sales Outstanding (DSO) number monthly. If your DSO is climbing month over month, your customers are paying you slower over time, even if revenue is up. That is a leading indicator most owners do not track until it is too late.

A/R management is priced based on invoice volume. Most Cumming engagements with 20 to 100 invoices a month land in the $200 to $500 range. Higher-volume businesses (think 250+ invoices a month for a service-heavy operation) get a custom quote.

This service fits especially well for service businesses, contractors, and consultants who are good at the work but bad at the chasing, and for any owner who has ever lost a friendship by having to text a client about an unpaid invoice. We make it our problem instead of yours.